APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 112018 Re-Org Meeting Minutes.pdf
Attachment: 112018 Board Meeting Mintues.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 12-10-18 board.pdf
Attachment: 12-10-18add1.pdf
Attachment: 12-10-18 add2.pdf

AGREEMENTS/CONTRACTS

8. APPROVAL OF THE CONTRACT BETWEEN WJK EDUCATION CONSULTANTS LLC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of this contract for the second half of the development planning and facilitation of the 2018-2019 Leadership Academy for aspiring teacher leaders. Board approval required because total contract exceeds $50,000.00.

Recommendation
That the contract between WJK Education Consultants LLC and The School Board of Sarasota County, Florida be approved.

Attachment: Wendy Katz.pdf

9. APPROVAL OF AGREEMENT BETWEEN THE SARASOTA YMCA, YOUTH AND FAMILY SERVICES, AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement is for preventing at-risk adolescents from entering the juvenile justice and child welfare systems through the use of community-based services (CINS/FINS) as provided in Chapter 984, Florida Statutes.

Recommendation
That the agreement between The Sarasota YMCA, Youth and Family Services and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Sarasota Family YMCA, Youth and Family Services 2018-19.pdf

GRANTS

10. APPROVAL OF THE "CIRCUS PHYSICAL EDUCATION!" EXPLORATION GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR GULF GATE ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $4,320 will improve Gulf Gate Elementary students' cardiovascular endurance and teamwork through circus-themed physical activity stations.

Recommendation
That the "Circus Physical Education!" Exploration grant application be approved.

Attachment: Circus Physical Ed.pdf

11. APPROVAL OF THE COLLEGE BOUND, EXPLORING MY FUTURE GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR GOCIO ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $5,000 will allow Gocio Elementary School students to make the connection between the careers to which they aspire and the role of a postsecondary degree by visiting the USF-Sarasota Manatee, State College of Florida and Suncoast Technical College campuses.

Recommendation
That the College Bound, Exploring My Future grant application be approved.

Attachment: College Bound.pdf

12. APPROVAL OF A HEALTHIER GLENALLEN GRANT PROPOSAL TO THE FUEL UP TO PLAY 60 PROGRAM FOR GLENALLEN ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $4,000 will allow Glenallen Elementary School students to learn about the nutritional value of food ingredients and ways they can stay physically active.

Recommendation
That the A Healthier Glenallen grant proposal be approved.

Attachment: A Healthier Glenallen.pdf

FACILITIES

13. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE MULTIPLE SCHOOLS SECURITY FENCE/GATES CONTRACT.

Description
All work has been completed. The final costs have been internally audited for approval and are enclosed herein the final payment to the contractor. The Executive Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: Mult Schools_21804752-2-FINAL.pdf

14. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERS.

Description
The Facilities Services' change orders are summarized on the enclosure for ease of review. These change orders collectively total an increase of $28,273.87 in gross contract dollars. $69,897.00 is funded by project 3425 budget, ($17,267.30) is going back into project 3670, and ($24,355.83) is going back into 4517 project budget.

Recommendation
That the Facilities Services' change orders be approved and/or ratified as presented.

Attachment: DEC10_FSD-COs.pdf

CONSTRUCTION

15. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE NORTH PORT HIGH SCHOOL REAR SECURITY GATE (PRECONSTRUCTION) PROJECT

Description
All work has been completed. The final project costs have been internally audited and are enclosed herein the final payment to contractor. The Director of Construction Services Department has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: NPHS_21804252-01-FINAL.pdf

16. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' change orders are summarized on the enclosure for ease of review. The change orders collectively total an increase of $7,195.11 in gross contract dollars. $7,970.62 is funded by project 5573 budget. ($775.51) is going back into project 4014 budget.

Recommendation
That the Construction Services change orders be approved and/or ratified as presented.

Attachment: DEC10_CSD_COs.pdf

17. ACCEPTANCE OF PRE-CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE TAYLOR RANCH ELEMENTARY SCHOOL CAMPUS AND OFFICE SECURITY UPGRADES

Description
All work has been completed. The final costs have been internally audited for approval and are enclosed herein the final payment to the contractor. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: Taylor Ranch_21803711-5-FINAL.pdf

18. APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED TESTING FIRMS FOR GEOTECHNICAL TESTING & MATERIALS TESTING, OR ANY PART THEREOF, AND THRESHOLD BUILDING INSPECTION SERVICES FOR A PERIOD OF THREE (3)-YEARS

Description
The scope of work shall include, but not limited to, geotechnical engineering testing and inspection services, construction materials field testing, laboratory testing, masonry testing, compaction testing, sub-surface borings and threshold inspections for a period of three (3)-years. On 11/27/2018, the Professional Services Selection Committee (PSSC) met to select certified and qualified firms for this continuing services contract. The PSSC has ranked them in accordance with School Board Policy #7.71. The estimated cost of these services for the three (3)-year period is $750,000.00. Funds for these services are available through individual project accounts.

Recommendation
That the ranking of certified and qualified firms for Geotechnical Testing & Materials Testing, or any part thereof, and Threshold Building Inspection Services for a period of three (3)-years be approved as presented.

Attachment: Ranking_SS.pdf

19. APPROVAL OF RANKING OF QUALIFIED AND CERTIFIED DESIGN/BUILD FIRMS TO PROVIDE DESIGN/BUILD SERVICES FOR MINOR DESIGN/CONSTRUCTION PROJECTS PURSUANT TO NON-EXCLUSIVE CONTINUING CONTRACTS

Description
The scope shall include providing professional design/build services, under the terms of individual non-exclusive two (2)-year contracts, with an additional one (1)-year extension, at mutually agreed rates and conditions, for selected projects in which construction costs for any single project do not exceed $2,000,000.00, or for study activity when the fee for such professional services does not exceed $100,000.00. On 12/4/2018, the Professional Services Selection Committee (PSSC) met to select qualified and certified design/build firms for these services. The PSSC has ranked them in accordance with School Board Policy #7.71. The cost for these services for a two (2)-year period with an option for an additional one (1)-year period extension, is not to exceed $45,000,000.00. Funds for these services are available through individual project accounts.

Recommendation
That the ranking of qualified and certified design/build firms to provide Design/Build Services for Minor Design/Construction projects pursuant to Non-exclusive Continuing Contacts, for a period of two (2)-years, with an option for an additional one (1)-year period extension, at mutually agreed rates and conditions, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the eight-(8) top-ranked firms.

Attachment: 120418_ShortList_Results.pdf

FINANCE

20. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING OCTOBER 31, 2018

Description
The Superintendent's Financial Statements for the month ending October 31, 2018 does not reflect any unexpected trends for the second quarter of the 2018-2019 fiscal year. The negative trend in the General Fund will continue until approximately November when property taxes are received.

Recommendation
That the Board approves the Superintendent’s Financial Statements for the month ending October 31, 2018 as presented.

Attachment: Oct 18-19 supers.pdf

SCHOOL BOARD RULES

21. APPROVAL OF REVISED CHAPTERS 3 AND 6 (NOT TO INCLUDE POLICY 6.322) OF THE SCHOOL BOARD POLICY LIBRARY

Description
Chapters 3 and 6 (not to include Policy 6.322) of the School Board Policy Library have been advertised and are ready for approval.

Recommendation
That the revised Chapters 3 and 6 (not to include Policy 6.322) of the School Board Policy Library be approved as presented.

Attachment: Chapter 3.pdf
Attachment: Chapter 6 - 6.10 to 6.65.pdf
Attachment: Chapter 6 - 6.70 to 6.921.pdf